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Elementary School Transition

In June of 2018, after more than a year of study and community participation, the Board of Education decided to transition to three elementary schools beginning in the 2019-2020 school year: Franklyn S. Barry Primary School, F. E. Smith Intermediate School, and Randall Middle School. The Board determined that Barry will house grades K-2, Smith will be comprised of grades 3 & 4, and Randall will be comprised of grades 5 & 6. We have begun to prepare for the transition to three elementary schools. The facilities study page has been archived and is available here.

Questions and Answers about the Transition
A list of commonly asked questions (and their answers) is available to view and will be updated throughout the planning process. To submit questions and any suggestions you have, a short survey has been prepared. You can submit questions and suggestions any time and as frequently as you think of them. The questions and suggestions that are submitted are compiled; answers to the commonly asked questions are added to the Q & A document.
 
District Transition Team
A community-wide committee has been formed to help plan for the transition. Representatives from each of the five elementary schools have volunteered to serve on the committee. The committee will ensure that the transition(s) from five elementary schools to three schools occurs in a way that is congruent with the district mission and vision. Rather than having five separate elementary schools that feed the Junior High School, we want to have a united school system in which students transition from building to building, together. When schools open in September 2019, we want all students to feel that they are beginning in a new school. There are several goals for the committee:
 
  • Plan for the cultural integration of students into “new” schools in September 2019
  • Identify opportunities to create a common identity for schools within the district
  • Suggest activities and systems to ensure smooth transitions for students from school to school
  • Suggest activities and systems to ensure smooth transitions for families from school to school
 
The committee will meet approximately once per month. Minutes of the committee will be posted below.
  • September 17, 2018 at 5:30 p.m. at the Kaufman Center (meeting notes)
  • October 16, 2018 at 5:30 p.m. at the Kaufman Center (meeting notes)
  • November 13, 2018 at 5:30 p.m. at the Kaufman Center (meeting notes
  • December 18, 2018 at 5:30 p.m. at the Kaufman Center (meeting notes)
  • January  15, 2019 at 5:30 p.m. at the Kaufman Center (meeting notes)
  • March 19, 2019 at 5:30 p.m. at the Kaufman Center (meeting notes)
  • April 22, 2019 at 5:30 p.m. at the Kaufman Center (meeting notes)
  • May 21, 2019 at 5:30 p.m. in the Cortland High School Library (meeting notes)
  • June 11, 2019 at 5:30 p.m. at the Kaufman Center (meeting notes)
Welcome Videos for each "new" school 
These videos were developed in April of 2019 and can be used to show students around their "new" school. 
 
Building Level Transition Teams
In order to ensure that communication is flowing and that everything that needs to happen to ensure a smooth transition is identified, a “Building Transition Team” structure will be employed in each elementary school as well as the Kaufman Center. Building teams will meet once per month at a regularly scheduledtime. Meetings are facilitated by the principal. Issues and questions that are related to the transition are recorded in this running list.
 
From the Monday Messages
The Monday Message is the primary way that internal district information is being communicated. Those sections are archived here:

1.7.19: Planning for the transition to three elementary schools continues. Now that requests have been made, it’s time to match those requests with the classes and sections in the three schools. This process will occur in January, with the goal of completing the location assignments by the beginning of February. Preliminary decisions have been made about sections and staffing (work continues on other positions and certifications). Based on our current enrollment, it looks like we will have:
9 classrooms positions of kindergarten
8 classroom positions of 1st grade
7 classroom positions of 2nd grade
8 classroom positions of 3rd grade
7 classroom positions of 4th grade
8 classroom positions of 5th grade
8 classroom positions of 6th grade

Remember, our primary unit of organization is the teacher team. We won't be self-contained nor will we be departmentalized. We will be organized into teacher teams with grouping and regrouping occurring on developmental and learning progress on the essentials.

We will use a six-day rotation for elementary schedules. All special area classes will be 40 minutes in length. These allocations are also based on current enrollment projections:
1 art teacher per building
1 general/vocal music teacher per building
1 teacher-librarian per building
2 physical education teachers at Barry; 1.5 at Smith; 1.5 at Randall

1.14.19: The Facilities Department has been meeting on an ongoing basis to coordinate the transition to Grade Level Elementary Schools. Discussions have included: who will do the moving of the furniture etc. to each school, schedule for the moves, what can be done in advance of July 1, 2019. Here are some updates:
Barry will not have daycare for the month of July and will be the primary focus for initial moves.
Smith is unoccupied for both months of July and August and will be second on the schedule for materials moving in.
Randall is having daycare and Summer school in July. Moves into Randall are scheduled for August.
The ITS Department will handle computer related items.
Some Smart Board heights will need to be adjusted to accommodate various grade levels.
Our Facilities Department staff will be organized into a moving team, cleaning teams, and grounds and maintenance teams dedicated to a particular focus as much as possible based on our personnel.
The possibility of having two trucks for the move period is being explored.
PODs may be utilized for longer term storage during the move.
All personal items will have to be removed from classrooms. The CECSD will not be responsible for any personal items.
Rentacrate will be utilized to move classroom items. Samples will be circulated to the schools for inspection. Colored coded labels for each building will be used. Crates should arrive in mid-June. 

1.21.19: Here is some information related to the transition to three elementary schools:
Teacher staff assignments will be announced on or about February 1st; paraprofessional assignments come later in the year, after Annual Reviews when needs are identified.
“New schools” will spend the day together on the March conference day (elementary).
There will be an early release day for elementary grade-levels to place students into sections on either April 9 or May 14. We will use the early release time and our grade-level meeting time for the task.
Release time for packing is under consideration, but we have to keep an eye on snow days and meeting our SED attendance requirements.

1.28.19: Teacher staff assignments will be announced on or about February 1st; paraprofessional assignments come later in the year, after Annual Reviews when needs are identified.
As recommended by the District Transition Committee, the Board of Education has renamed the schools: Franklyn S. Barry Primary School (Barry Primary), Ferdinand E. Smith Intermediate School (Smith Intermediate), Randall Middle School (Randall Middle).

2.4.19: As we make the transition from neighborhood schools to grade-centers, we have the opportunity to become a more cohesive and consistent school district. This includes branding and communication. As we prepare for our new configuration that includes three “new schools,” we are working on: A common mascot (we’re planning on gathering student input for this), Common logos for our “C,” paw print, and tiger, A defined “purple” to use, A district look to our letterhead (that will parallel for school letterhead), Particular fonts to use in particular situations. Information about all of these branded communication tools will be collected in a “style guide” that will be available on our website. The expectation will be that we will use only the “official” logos and other materials in the future. The consistent use of common images and styles will help to communicate that we are a school district rather than a collection of schools.

2.11.19: Teacher assignments for next year (at the elementary level) were communicated on February 1st. Support staff assignments will come later in the year when we are sure about needs and locations. Please remember that these placements were made based on the faculty we have and the retirements we know. If there are additional retirements or other resignations some changes are possible. In these situations, existing placement preferences will be considered. At faculty meetings, the overall chart of assignments was shared.

2.25.19: Crates and labels are expected to be delivered to schools on June 5th. You will receive labels based on the building to which you are moving. Items with a blue label will all be delivered to Barry, red labels will be delivered to Randall, yellow labels will be delivered to Smith. The offices will also have gray labels for items that need to go to the JSHS and pink labels for items going to the pole barn. The labels will have an area for you to write your name and the room number of the destination. In the meantime, please continue to go through your belongings and discard anything that you don’t want to pack in the crates and have moved. Due to liability and safety concerns we are not able to move personal belongings or boxes; everything should be packed into a crate. Locations for unwanted curriculum materials and supplies will be designated in each building.  

The abundance of snow days is limiting the amount of release time we have for packing. However, we are tentatively planning a half-day on June 21st for the purpose of packing. Additionally, there are no students in attendance on June 26th which can be used for packing after the end-of-year details are completed.  

Barry will not have daycare during the month of July and will be the first building completed for the start of the school year. Smith is unoccupied for both July and August and will be second on the schedule. Randall is hosting daycare and summer school in July; moves into Randall are scheduled for August.

As soon as school is over, our Buildings & Grounds team will begin to move crates and district furniture. Crates and furniture will be staged in the gymnasium at each building while rooms are cleaned. As rooms are cleaned, the furniture and crates will be moved into the room. The school office will then send an email message to the teacher that the room has been cleaned and the move has been completed.

In order to provide a little additional time for the readying of rooms, we will have two conference days prior to the first day of school for students in September.

Staff chromebooks do not have to be returned for the summer; they can remain in the possession of teachers for the summer. Please remember to take your charge cord with you. When we return in September, it may be necessary to have you stop by the Library Media Center to check the device back into the system.

Please do not pack the phone -- all phone changes will be done by the ITS department. Reprogramming will be necessary to route calls to your new location. It’s not the phone itself that matters, rather it’s the programming. So, leave your phone behind.

The ITS department will handle the move of all classroom technology equipment. Please do not pack up any technology -- it will be moved and reinstalled for you.

After decisions about classroom locations are settled (by May 1st), discussions will begin with staff about furniture items that will be moved. Bob Martin or Dave Payne will be reviewing pictures of current classroom configurations and making notes about which items need to be moved and the location of the items based on a picture of the space to which you are moving.  We are also taking into consideration that there may be extra items or similar items at the building to which you are moving. For example, if there are already kidney tables at the building you are moving to then we might not need to move yours. We will keep an eye out to ensure that we hang on to the items that are in the best condition.

 

 

 

QUICK LINKS

OUR SCHOOLS






Mr. Michael J. Hoose, Superintendent

1 Valley View Drive
Cortland, NY 13045
607-758-4100

www.cortlandschools.org


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